HERE

Team Assistant (m/f)

Job Locations DE-Berlin
Requisition ID
2018-19800
Category
Administrative/Business Suppor

Overview

 

“Ever checked in somewhere on social media? Ever tracked your online orders?” You might be using HERE every day without even realizing it. You can find us everywhere: in vehicles, smartphones, drones or third-party apps. And we’re not stopping there. We are evolving what used to be thought of as a map, into a real-time, 3D, digital representation of the world that will help us achieve our vision of enabling an Autonomous World for everyone.

 

To stay ahead of the game and continue to create breakthrough solutions for our customers, we are looking for the brightest and most passionate minds out there to join our melting pot of strategists, creatives, entrepreneurs, inventors, engineers, developers, explorers and travellers. We believe that with the right people, we have the right ingredients to become a game-changer in the technology industry. 

 

Make HERE your destination. We’re just getting started.


As Team Assistant (m/f) you will be responsible for supporting Corporate Communication and Governmental Relation/ External Affairs leadership based in Berlin in a fast paced dynamic environment.

Responsibilities

You will be responsible for providing a proactive, efficient support in the following areas:

 

  • Organizes and coordinates MKT & Comms teams' events, internal and external meetings and communications efficiently on spec, on time, within budget and to a high standard of quality. This includes handling interfaces to service provider e.g. facility, security and catering
  • Manage the calendar and meeting requests with politicians and external stakeholders
  • Maintains, arranges and proactively prioritizes the diaries, coordinates travel arrangements and expenses submission for team members supported
  • Coordinates meeting and follows up action points
  • Organizes, prioritizes and appropriately handles time-sensitive information and ensures action required is addressed in a timely manner
  • Coordinates and handles correspondence with internal and external stakeholders
  • Works closely with managers to understand reporting/information sharing needs to aid effective planning for the functions
  • Liaison with support functions (e.g. HR, Communications, Sourcing and Finance) to meet critical budget and performance management due dates 
  • Build strong relationships with other Team Assistants and cross-functional teams globally to achieve common goals and requirements

Qualifications

Skills / Soft Skills

  • Strong organizational, interpersonal and communication skills, team orientated philosophy
  • Strong problem-solving skills, able to work effectively with minimal supervision
  • Proven experience to work in a multicultural, international environment
  • Ability to handle sensitive and confidential information in professional manner
  • Ability to operate with self-initiative in ambiguous/dynamic situations
  • Ability to communicate effectively with a variety of groups such as senior management, peers, media and politicians
  • Experience adhering to strict confidentiality standards while displaying high levels of integrity and discretion
  • Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines
  • Ability to quickly learn organizational structure and the objectives of the team
  • Impeccable attention to detail
  • Ability to build a strong internal network
  • Stays friendly and open minded even under time pressure

Qualifications

 

  • Education as Secretary/Assistant or equivalent combination of education and relevant work experience as Team Assistant.
  • Experience with working together with office managers and personal assistants of high profile politicians
  • A minimum of 5 years experience of working in a global / international environment. Experience working with Communications teams is a plus.
  • Fully proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
  • Fluency in English and German - both written and spoken

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