HERE

  • Administrative Assistant III

    Job Locations US-WA-Seattle
    Requisition ID
    2018-20728
    Category
    Administrative/Business Suppor
  • Who are we?

    HERE is a leader in navigation, mapping and location experiences. We combine highly accurate and fresh maps with cloud technology to enable rich, real-time location experiences in a broad range of connected devices from smartphones and tablets to wearables and vehicles. To learn more about HERE, including our work in the areas of connected and autonomous driving, visit http://360.here.com 

    What's the role?

    As Team Admin you will be responsible for supporting the leadership team of one of our Technical Business Groups based in Seattle in a fast-paced dynamic environment and report to the Head of Developer Relations (General Manager).

     

    You will be responsible for providing a proactive, efficient support in the following areas:

     

    • Organizes and coordinates team events and communications efficiently on spec, on time, within budget and to a high standard of quality. This includes handling interfaces to service provider e.g. facility, security and catering
    • Maintains, arranges and proactively prioritizes calendars, coordinates travel arrangements, and expenses submission for team members supported
    • Coordinates and arranges internal and external meetings including meeting room reservations and catering
    • Coordinates meeting, taking minutes during meetings, and following up action points
    • Organizes, prioritizes, and appropriately handles time-sensitive information and ensures action required is addressed in a timely manner
    • Coordinates and handles correspondence with internal and external stakeholders
    • Works closely with managers to understand reporting/information sharing needs to aid effective planning for the functions
    • Liaison with support functions (e.g. HR, Communications, Sourcing and Finance) to meet critical budget and performance management due dates 
    • Build strong relationships with other Team Assistants and cross-functional teams and globally to achieve common goals 
    • Acts as culture carrier for site-based functions, events, and engagement initiatives
    • Organizes team information in tools such as Confluence and SharePoint

    Who are you?

    • Degree and/or Professional Certification
    • 2 years of related work experience or equivalent combination of education and work experience
    • 2 years’ experience working with senior level managers, department heads, executives, customers, vendors, and visitors
    • Basic knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other software as required by division (Confluence and/or Sharepoint a plus)
    • Good oral and written communication skills
    • Requires in-depth knowledge of company operations, policies, and procedures

     

    Soft Skills

     

    • Strong organizational, interpersonal and communication skills, team orientated philosophy
    • Strong problem solving skills, able to work effectively with minimal supervision
    • Proven experience to work in a multicultural, international environment
    • Ability to operate with self-initiative in ambiguous/dynamic situations
    • Ability to communicate effectively with a variety of groups such as senior management, peers, and vendors
    • Experience adhering to strict confidentiality standards while displaying high levels of integrity and discretion
    • Ability to handle highly confidential information
    • Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines
    • Able to deal with several topics simultaneously
    • Ability to quickly learn organizational structure and the objectives of the team
    • Impeccable attention to detail
    • Ability to build a strong internal network
    • Stays friendly and open minded even under time pressure

     HERE is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, gender identity, sexual orientation, marital status, parental status, religion, sex, national origin, disability, veteran status, and other legally protected characteristics.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Connect with us for general consideration.